Boling Ranch Estates Boling Ranch Estates
 
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Boling Ranch Estates
FAQ's

Board of Directors
  • What is the purpose of the Board of Directors and what is their role?
    Your Association is a non-for-profit corporation. As such, the Board’s responsibility is to run the business of the corporation. The board has a fiduciary responsibility to the stockholders or owners of the corporation. This includes timely collection of assessments as well as payments made for services provided to the Association. In general, the Board Members are the decision makers for the Association. The Board of Directors are individual homeowners who live within the same subdivision and who are elected to that position by the members of the Association. All affairs of your association are governed by the Board of Directors. 
  • Who makes up the Board of Directors?
    The Directors are owners, like yourself, that are elected by the membership.
  • What empowerment does the Board of Directors have?
    Pursuant to the Bylaws: (includes, but is not limited to):
       Fill a vacancy on the Board of Directors
       Establish rules and regulations for the association
       Set the Annual Assessment rate
       Contract for services of the association (management, landscape, maintenance, etc)
       Use and disburse Association funds
       Establish committees
       Enforce the CC&R’s
       Prepare the annual budget 
       Invest excess funds controlled by the Association
    Pursuant to the CC&R’s:
       Establish an architectural review committee
       Collect assessments
       Establish the standard of care for the maintenance of the common areas
       Interpretation of the wording in all governing documents 
  • How is the Board of Directors elected? What is the election process?
    The members of the association vote to elect the Board of Directors. Each association has specific bylaws outlining the process for board elections. Generally speaking, the board elections take place on an annual basis either prior to (in the case of absentee ballots) or at the annual meeting of the members (proxies and ballots). Positions usually become vacant and are normally filled during your Annual Meeting. During the Annual Meeting a vote is taken for the nominees who are running for a position on the Board. Those voting must also be in Good Standing in order for their vote to count, all the votes will be tallied and the results announced. Boards of Directors can have more than one position when their position consists of two roles i.e., Secretary / Treasurer.
  • Can anyone run for the Board or who can be elected?
    Anyone can be a Director as long as they are in Good Standing. Individuals who volunteer their time to be / run for the Board or to serve on a Committee are people who have the time to serve the Community and are well informed about the legal documents for their subdivision. This is strictly voluntary and there is no compensation for their efforts except for the fruits of their labors shown at the end of the year.
  • I do not want to run for the Board but would like to assist in a Committee. What are the requirements?
    The Board shall appoint other committees as deemed appropriate to carry out its purpose and delegate to said committees such powers and duties required to execute and enforce the committee’s responsibilities. Committees shall perform such functions as directed by the Covenants and advise the Board on all matters pertaining to their Committee.
  • What are the committees, and who appoints the members?
    In general, an association will have mandatory committees (e.g. architectural review committee). An Association may also have standing committees (e.g. social, landscape, newsletter). There may also be ad-hoc committees, temporarily created for specific one-time items (e.g. roadwork and repairs). Members of committees are appointed and removed by the Board of Directors. The primary function of the committee is to render a recommendation to the Board on the subject matter of their committee. This recommendation, once delivered to the Board of Directors, is then approved/rejected by the Board.
  • What are my options of communication when it comes to contacting my Board of Directors?
    Your Board of Directors can be reached through the email address: bolingranchhoa@gmail.com, and they are listed on the website with their individual email addresses.
Budgets and Assessments
  • Do we have a budget?
    Yes. The Budget is posted on the website (bolingranch.net) when it becomes available.  It is established by the Board of Directors and presented to the Association at the annual meeting.
  • How can I find out how my Association dues are being utilized?
    The budget and bank statements are posted monthly on the BRE website for review.  The Association has an Annual Meeting where your Board of Directors discuss the financial aspect of the Association with the homeowners. Attending this meeting can be very enlightening and helps each homeowner understand the workings of a Homeowners Association.
  • What are Assessments and how are they spent?
    Annual assessments cover operating costs of the association like road repair, pool and gate maintenance, common area irrigation, printing and legal fees.  Added services may also be included such as Trash service for all members. In order for the Board to accomplish the many tasks for which it is responsible, the association needs operating funds for daily maintenance, repairs, administration and adequate Reserve funds for major repairs or replacements of capital items. As a member of the association, you are required to pay a share of the costs.
  • Are my Assessments fixed or can they be raised?
    The Annual Assessment may be adjusted by a majority vote of the Board of Directors but shall not be increased by more than a percentage, dependent on your Governing Documents. Anything above that percentage would have to be voted on by the homeowners, by proxy or in person.
  • What is a Special Assessment?
    In addition to your Assessment, the Board may levy, in any assessment year, a Special Assessment on improved lots, only applicable to that year, only for the purpose of defraying, in whole or in part the cost of any construction, reconstruction, repair or replacement of a Capital Improvement on or which is a part of the Common Facilities, provided that any such assessment shall have the consent via a vote of the members at large.
  • I hear the terminology, Homeowner Assessments/Homeowner dues/Homeowner Fees. Is there a difference?
    The difference is the terminology; it all points to the same thing, your mandatory Annual Assessments.
Homeowner's Association
  • What is a Homeowners Association?
    The Association is a legal corporation organized and incorporate under the laws of your state or commonwealth. The Association has Articles of Incorporation that entitle the association to exercise powers of a corporation. By purchasing a home within your community association, you automatically become a member of the association and will remain so for as long as you own your home. Membership in the association is mandatory and automatic for all owners. The deed to each lot and/or parcel specifically designates that the property owner will comply with the Covenants, Conditions, and Restrictions (CC&R’s) of the association. You should have received a copy of these documents at the time your home purchase was closed by the title company. As a property owner in a community association, you will be required to pay assessments, abide by the community’s rules and restrictions and maintain those areas of your home for which you are responsible.
  • What are open records for members?
    Records and reports of the association are available to the members based upon law established under your state. For specific information on what is available to you as a member, please contact the Homeowner’s Association.
  • What empowerment does the membership have?
    Pursuant to the Bylaws:
    Election of the Board of Directors
    Removal of a member of the Board of Directors
    Call for a special meeting of the members pursuant to the Bylaws
    Pursuant to the CC&R’s
    Voting on increasing the maximum annual assessment, if over a set amount
    Voting on amendment to Articles, Bylaws, and CC&R’s
  • What is a Proxy and its purpose?
    The definition for Proxy is “the function or power of a person authorized to act for another. The person so authorized.” The purpose of a proxy is important as it allows for voting and establishing a quorum in order for business to be conducted.
  • Is it mandatory I complete a Proxy if I am not attending the meeting?
    A Proxy Form must be completed if you do not plan on attending the meeting be it Special / Annual. The form should be completed and signed by you the homeowner naming your proxy holder such as your Neighbor or it can be the Secretary of the Board or the Board themselves but it must be presented prior to the opening of the meeting and the proxy holder needs to be present at the meeting. It is recommended that if you are unable to attend the meeting that you exercise your right as a homeowner, in good standing, to vote by proxy. This allows for a quorum to be met.
  • Is there one vote per family member?
    Homeowners / Lot owners usually have one vote for every lot / property owned.
  • If I have lost the copy of the Association documents I received at my closing, how do I obtain another copy?
    You can view, download, and print a copy of the documents on the website (bolingranch.net).  Requests for account statements and resale certificates should go through the HOA Board of Directors. 
  • I would like to start external projects on my home i.e. Sprinklers, building a shed, etc. Are there any requirements / guidelines?
    Any exterior modifications or additions to your home or any structural changes must have prior written approval from your Architectural Control Committee (ACC). For information and further details, contact the HOA Board. The Application is on this website under the Documents Page (Property Modification Request).  You should note that this approval process may take up to thirty days; therefore, do not schedule any construction work or purchase any equipment until written approval has been received.
  • Who do I contact if I want to update my personal/gate information?
    Visit the website (bolingranch.net) to update your personal information. To update your gate information and code contact ?????????